List of active policies
| Name | Type | User consent |
|---|---|---|
| Privacy Policy | Privacy policy | All users |
Summary
Data Prove Corporation operates DataProve LMS, an online learning platform. We collect only the information necessary to create accounts, deliver courses, track progress, and comply with legal obligations.
We collect personal data such as your name, email address, course activity, assessment records, and information voluntarily submitted through forms or messages. We may also collect system-generated data such as log files, device details, IP address, and usage analytics to improve the platform.
Your personal data is processed lawfully, stored securely, and accessed only by authorized personnel. We never sell your data. We may share your information with service providers or regulators only when required by law or to deliver our services.
You have rights to access, correct, delete, and withdraw consent to your data subject to applicable legal obligations. For concerns, you may reach our Data Protection Officer at dpo@data-prove.com.
By using DataProve LMS, you agree to this Privacy Policy.
Full policy
1. Introduction
DataProve LMS (“the Platform”) is an online learning management system operated by Data Prove Corporation, a corporation registered in the Philippines. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information in compliance with the Data Privacy Act of 2012 (RA 10173), its Implementing Rules and Regulations (IRR), and related issuances of the National Privacy Commission (NPC).
By using the Platform, you acknowledge that you have read and understood this Privacy Policy.
2. Personal Data We Collect
We collect the following categories of personal data:
2.1 Information You Provide
- Full name
- Email address
- Username and password
- Contact number (if provided)
- Profile details (photo, position, organization, etc.)
- Messages, uploaded files, forum posts, assignments, feedback
- Course enrollment details
2.2 Automatically Collected Data
- IP address
- Browser type and version
- Device information
- Login timestamps
- LMS usage logs
- Course activity and progress
- System-generated analytics
2.3 Sensitive Personal Information
We generally do not collect sensitive personal information unless required for specific training programs. If collected, explicit consent will be requested.
3. Purpose of Data Processing
We process your personal data only for legitimate and lawful purposes, including:
- Creating and managing user accounts
- Delivering e-learning courses and content
- Tracking progress, assessments, and certifications
- Providing technical support
- Enhancing user experience and improving system performance
- Enforcing platform rules and security
- Complying with regulatory and reporting requirements
- Generating anonymized research, statistics, or analytics
4. Legal Basis for Processing
Your data is processed under the following lawful bases:
- Consent
- Contractual necessity – to provide LMS services
- Legitimate interest – security, analytics, and service improvement
- Legal obligations – compliance with government/regulatory requirements
5. Data Sharing and Disclosure
We do not sell or trade personal data.
We may share data only with:
- Authorized personnel of Data Prove Corporation
- Third-party service providers supporting the LMS (hosting, backup, email, analytics)
- Government regulatory bodies (e.g., NPC) when legally required
- Partner institutions or instructors for training delivery
- Law enforcement when required by lawful order
All third parties must comply with confidentiality and data protection obligations.
6. Data Storage and Retention
Your personal data is stored on secure servers with appropriate technical and organizational safeguards.
Retention periods:
- User account information: as long as the account is active
- Course records and logs: up to 5 years or as required by contract/regulation
- Backups: based on system-defined retention cycles
- Deleted accounts: anonymized or purged after retention period expires
7. Security Measures
We implement industry-standard security controls including:
- SSL/TLS encryption
- Role-based access control
- Regular security updates and patches
- Secure password hashing
- Firewall and network protection
- Audit logs and activity monitoring
- Data backup and disaster recovery processes
Only authorized personnel may access personal data.
8. Your Data Privacy Rights
Under RA 10173, you have the right to:
- Be informed about how your data is processed
- Access your personal data
- Rectify or update inaccurate data
- Withdraw consent at any time
- Object to processing
- Erasure or blocking of personal data (subject to legal obligations)
- Data portability
- Be indemnified for damages due to unauthorized disclosure
- File a complaint with the National Privacy Commission
To exercise these rights, contact our Data Protection Officer.
9. Cookies and Tracking Technologies
The Platform uses cookies for:
- Authentication
- Session management
- User preferences
- Analytics and performance monitoring
You may disable cookies in your browser, but some features may not function properly.
10. Links to External Sites
The Platform may contain links to external websites. Data Prove Corporation is not responsible for their privacy practices. Users are encouraged to review their respective privacy policies.
11. Children’s Privacy
The Platform is not intended for users under the age of 18 unless enrolled in an authorized training program with parental/guardian consent.
12. Updates to This Privacy Policy
We may update this Privacy Policy periodically. Changes will be posted on the Platform with a revised effective date. Continued use of the LMS indicates acceptance of the updated policy.
13. Contact Information
For any inquiries, concerns, or to exercise your data protection rights, you may contact:
Data Protection Officer
Data Prove Corporation
Email: dpo@data-prove.com
Phone: +639959082140
Address: 5F, Phinma Plaza, 8 Hidalgo Drive, Rockwell Center, Makati, Philippines 1210 Makati, Philippines